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===RMA - Return Merchandise Authorisation===


To account for returns of stock to a supplier.
Where a list of outstanding returns can be maintained with the status of each, initiated, dispatched/picked up, credit note received and completed. The process should:
~- Record the story around the return
~- Record the suppliers RMA reference
~- Create a stock movement for the goods returned to the supplier as a new transaction type. Which would automatically create GL entries to CR stock from the stock category record stock account and DR Goods received suspense from the company record. The value should be taken from the current weighted average/standard cost.
~- No impact on purchase orders
~- Allow create supplier credit notes to be allocated to the return. The credit note should automatically create the journal to reverse the entry made when the stock was returned to the supplier

~~CR Goods Received Suspense - at the same value as held in the RMA record.
~~DR/CR any variance compared to the actual credit note entered vs the RMA record cost.
~~DR Creditors - from the company record account - as with a normal credit note.

~-A dispatch report of the RMA showing the address of the supplier to send back to, their reference, our RMA number and details of the items (without values) and quantities being returned. That can go with the goods.

The Goods Received suspense report will need to be modified to list all RMAs that have not yet had a credit note from the supplier - to be able to reconcile the goods received suspense account.

====Proposed Structure====

New tables for:

rmas {
~returnid INT,
~supplierid varchar(10) foriegn key suppliers,
~narrative_supplier text,
~narrative_internal text,
~supplierref varchar(20),
~initiator foreign key www_users
~dateinitiated date,
~shipper foreign key shippers,
~consignmentref varchar(40)

rmadetails {
~returnid INT,
~stockid varchar(20),
~cost float,
~quantity float,
~supptransid INT,
~status TINYINT,
~narrative TEXT

We will need a form similar but much simpler to the order entry screen to allow entry of the supplier and selection of items to be sent back. It should check that the goods previously came from the supplier! Also entry of the story why being sent back - perhaps an external story and an internal story as two separate fields. The supplier's RMA reference and how it was, is to be shipped back and the shipment consignment reference for tracking.

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