Send email notification to specific emails after PO was created

[kelo]

Hello, any idea how to send email notification to specific email after Purchase order was created?

i am planning to put some emails (about 5 emails) on setup menu, which is used to send emails notification after someone created purchase order..

what do you all think?

[phil]

Why not...
You would need to perhaps link this to change of the status of the PO to authorised so off PO_Header.php

[kelo]

Hi phil,

thanks for reply..

it is better to create new table to save the emails, or just put the emails at the specific existing table?

and i see in the include/ folder there is smtp.php file, how to use that for sending email?

thanks..

[Exsonqu_Qu]

Hi, Kelo:

The email features have been reworked in the trunk. A mailing lists maintenance scripts have been added. You can download the trunk to check if it meets your requirements.

Best regards!

Exson

[phil]

Best to study an existing script that already sends emails - e.g. PO_PDFPurchOrder.php the guts of the email stuff starts at line 318:

Code:

} else {
        /* must be MakingPDF to email it */

        $PdfFileName = $_SESSION['DatabaseName'] . '_PurchaseOrder_' . $OrderNo . '_' . date('Y-m-d') . '.pdf';
        $pdf->Output($_SESSION['reports_dir'] . '/' . $PdfFileName, 'F');
        $pdf->__destruct();
        include('includes/htmlMimeMail.php');
        $mail = new htmlMimeMail();
        $attachment = $mail->getFile($_SESSION['reports_dir'] . '/' . $PdfFileName);
        $mail->setText(_('Please find herewith our purchase order number') . ' ' . $OrderNo);
        $mail->setSubject(_('Purchase Order Number') . ' ' . $OrderNo);
        $mail->addAttachment($attachment, $PdfFileName, 'application/pdf');
        //since sometime the mail server required to verify the users, so must set this information.
        if($_SESSION['SmtpSetting'] == 0){//use the mail service provice by the server.
            $mail->setFrom($_SESSION['CompanyRecord']['coyname'] . '<' . $_SESSION['CompanyRecord']['email'] . '>');
            $Success = $mail->send(array($_POST['EmailTo']));
        }else if($_SESSION['SmtpSetting'] == 1) {
            $Success = SendmailBySmtp($mail,array($_POST['EmailTo']));
        
        }else{
            prnMsg(_('The SMTP settings are wrong, please ask administrator for help'),'error');
            exit;
            include('includes/footer.inc');
        }
        
        if ($Success == 1) {
            $Title = _('Email a Purchase Order');
            include('includes/header.inc');
            echo '<div class="centre"><br /><br /><br />';
            prnMsg(_('Purchase Order') . ' ' . $OrderNo . ' ' . _('has been emailed to') . ' ' . $_POST['EmailTo'] . ' ' . _('as directed'), 'success');

        } else { //email failed
            $Title = _('Email a Purchase Order');
            include('includes/header.inc');
            echo '<div class="centre"><br /><br /><br />';
            prnMsg(_('Emailing Purchase order') . ' ' . $OrderNo . ' ' . _('to') . ' ' . $_POST['EmailTo'] . ' ' . _('failed'), 'error');
        }
    }

I don't see any need to retain these emails - as the order can be reprinted at any time and the mail log will contain details of emails sent/inbox of the mail clients can file emails as necessary. Just adding to the backup burden IMHO

[kelo]

Best to study an existing script that already sends emails - e.g. PO_PDFPurchOrder.php the guts of the email stuff starts at line 318:

Code:

} else {
        /* must be MakingPDF to email it */

        $PdfFileName = $_SESSION['DatabaseName'] . '_PurchaseOrder_' . $OrderNo . '_' . date('Y-m-d') . '.pdf';
        $pdf->Output($_SESSION['reports_dir'] . '/' . $PdfFileName, 'F');
        $pdf->__destruct();
        include('includes/htmlMimeMail.php');
        $mail = new htmlMimeMail();
        $attachment = $mail->getFile($_SESSION['reports_dir'] . '/' . $PdfFileName);
        $mail->setText(_('Please find herewith our purchase order number') . ' ' . $OrderNo);
        $mail->setSubject(_('Purchase Order Number') . ' ' . $OrderNo);
        $mail->addAttachment($attachment, $PdfFileName, 'application/pdf');
        //since sometime the mail server required to verify the users, so must set this information.
        if($_SESSION['SmtpSetting'] == 0){//use the mail service provice by the server.
            $mail->setFrom($_SESSION['CompanyRecord']['coyname'] . '<' . $_SESSION['CompanyRecord']['email'] . '>');
            $Success = $mail->send(array($_POST['EmailTo']));
        }else if($_SESSION['SmtpSetting'] == 1) {
            $Success = SendmailBySmtp($mail,array($_POST['EmailTo']));
        
        }else{
            prnMsg(_('The SMTP settings are wrong, please ask administrator for help'),'error');
            exit;
            include('includes/footer.inc');
        }
        
        if ($Success == 1) {
            $Title = _('Email a Purchase Order');
            include('includes/header.inc');
            echo '<div class="centre"><br /><br /><br />';
            prnMsg(_('Purchase Order') . ' ' . $OrderNo . ' ' . _('has been emailed to') . ' ' . $_POST['EmailTo'] . ' ' . _('as directed'), 'success');

        } else { //email failed
            $Title = _('Email a Purchase Order');
            include('includes/header.inc');
            echo '<div class="centre"><br /><br /><br />';
            prnMsg(_('Emailing Purchase order') . ' ' . $OrderNo . ' ' . _('to') . ' ' . $_POST['EmailTo'] . ' ' . _('failed'), 'error');
        }
    }

I don't see any need to retain these emails - as the order can be reprinted at any time and the mail log will contain details of emails sent/inbox of the mail clients can file emails as necessary. Just adding to the backup burden IMHO

thanks phil, this is very helpfull..
i need this send email just as an notification to specific emails with only msg like "New Purchase order has been created by " . $user or something like that..
and how to cc 1 email to other lets say 5 emails?

[phil]

as you can see above we use the class htmlMimeMail()
the docs are at:
http://www.masmi.com/masmic5_v2by/utilit...eMail.html

setcc

is what you are after. Unfortunately, this documentation is next to useless as much of the phpdoc documentation tends to be

see

http://www.schogini.com/articles/Sending...h-PHP.html

for a tutuorial on send email using htmMimeEmail